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[email protected] | +256 782442866 | Fortportal City |

Administration

DEPARTMENT: ADMINISTRATION

Administration and Management Support Services

Administration and Management Support Services

The Administration Department is headed by the
Deputy Town Clerk and is responsible for the
provision of administrative support services, provision of
welfare and logistical support and management of registry
services in the City.

The department provides the administrative foundation that
enables City departments and operational areas to effectively
perform their mandates. It supports City leadership in the
formulation and implementation of administrative policies,
standards, guidelines and procedures while ensuring efficient
management of City resources, facilities, staff and records.


Contact Information

Title / Position

Assistant Deputy Town Clerk

Name

KAJOBE EUNICE

Email


[email protected]

Phone


+256 782 710 801

Account

U65RF19

Sections under Administration and Management
Support Services

ICT and Communications

Information technology and communication
support services.

Procurement

Coordination of procurement and related
administrative processes.

Registry

Management of official correspondence,
files and City records.

Human Resource

Human resource administration and staff
welfare support.

Supervision

Supervision and coordination of
administrative operations.

Roles of Administration

  • Establish and maintain an administrative machinery
    capable of supporting operations of different
    departments.
  • Formulate and implement administrative policies,
    standards, guidelines and regulations.
  • Provide office space, supplies, utilities,
    consumables and stationery to operational areas.
  • Provide technical support on matters of
    administration to City management.
  • Oversee staff safety and coordinate disaster
    management operations.
  • Manage correspondence and City Registry services.
  • Supervise fleet and transport logistical support
    in conformity with transport policy guidelines.
  • Develop and implement vehicle maintenance and
    servicing schedules.
  • Manage fleet replacement, lifecycle management
    and inventory.
  • Guide and interpret administrative policies,
    regulations and procedures.
  • Provide security, logistical support, office
    accommodation and maintenance services.
  • Maintain an up-to-date filing system and ensure
    proper disposal of City records.
  • Handle protocol matters within the City.
  • Number, classify, file and reference registry
    records appropriately.
  • Track movement of files from Registry to other
    offices within the City.
  • Prepare work plans, budgets and performance
    reports for the department.

Services

Human Resource Management

Pension, Gratuity and Wages

Registry

ICT

Communications

Legal

Security

Office Support

Estates Management

Department Objective

To provide efficient, effective and coordinated
administrative and management support services that facilitate
smooth operations, staff welfare, proper records management
and improved service delivery in Fort Portal City.

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